AR Recovery Services
Aging Accounts Receivable (AR) drains your cash flow. Our experts recover unpaid claims, reduce denials, and turn outstanding balances into revenue. Medicare, Medicaid, commercial payers. We chase the money your team doesn’t have time to.
Recovery Through Discipline
Healthcare Accounts Receivable Recovery & Management Services
Stagnant revenue is the primary barrier to practice growth. When claims fall into 60, 90, or 120-day aging buckets, their collectability drops by as much as 50%. Revix MD provides a structured, deadline-driven AR recovery engine that aggressively pursues unpaid claims, overturns technical denials, and stabilizes your financial foundation.
Whether you need a full accounts receivable recovery program or a one-time aged claims recovery project, our team builds a plan around your payer mix and billing history.
Challenges
What Practices Lose to AR Gaps
Managing Accounts Receivable is no longer just about sending statements; it requires forensic data analysis and persistent payer advocacy. Most practices lose 10% to 15% of their annual revenue because they lack the time to chase small balance denials or complex information requested stalls.
Without a dedicated medical claims recovery process, these balances sit untouched until timely filing deadlines expire and the revenue is gone for good.
Forensic Denial & CARC/RARC Analysis
We don’t just resubmit claims; we identify the root cause of every rejection. Our specialists are fluent in the 358 CARC (Claim Adjustment Reason Codes) and over 1,185 RARC (Remittance Advice Remark Codes) used by payers.
Whether a denial is triggered by Coordination of Benefits (COB) issues, medical necessity, or technical credentialing errors, we resolve the underlying issue to ensure payment on the second pass.
Aggressive Aged AR Recovery & Timely Filing Defense
The AR Rescue team specializes in claims older than 90 days. Our old AR recovery service covers every major payer, including UnitedHealthcare, Aetna, BCBS, Cigna, and state Medicaid programs.
We manage the race against payer-specific timely filing windows—such as the 90-day commercial limit for UnitedHealthcare or the 12-month window for Medicare. We prioritize these at-risk dollars to recover capital that most practices have already written off as bad debt.
Payer Advocacy & Clinical Appeals
When payers implement processing delays, we escalate. Our team manages every level of the appeal process, from initial reconsideration to formal written appeals and IRO external reviews.
For behavioral health-focused practices, we utilize parity-based appeals under the Mental Health Parity and Addiction Equity Act (MHPAEA) to recover revenue that traditional billers often leave behind.
Real-Time Performance Analytics
Stop waiting for month-end reports. Our real-time dashboards provide a 24/7 view of your aging buckets, net collection rates, and payer-specific performance.
Every metric is tracked inside a HIPAA-compliant AR recovery dashboard, giving your leadership team full visibility without compromising patient data security.
Comprehensive AR Solutions
Four Structural Pillars for a Healthy Bottom Line
Revix MD’s Accounts Receivable engine covers the four structural pillars required for a healthy bottom line in 2026:
Proactive First-Pass Optimization
We implement front-end claim scrubs to verify patient eligibility, prior authorization, and modifier accuracy before submission, helping reduce preventable claim errors and improve first-pass claim acceptance.
Authorization & Underpayment Sync
We link every claim to its pre-authorization number in the EHR and audit every remit to identify systematic underpayments where payers pay less than your contracted rate.
Automated Patient Statement Cycles
We manage patient responsibility through professional, automated cycles, utilizing secure portals and clear invoices to settle balances without clinical friction.
Real-Time Performance Analytics
Our dashboards provide a 24/7 view of aging buckets and payer-specific performance, ensuring you never have to wait for month-end reports to see your financial health.
Implementation
Seamless 15-Day AR Transition Timeline
1
Diagnostic Audit
We perform a retrospective review of your current aging report to identify high-value recovery opportunities and systemic denial triggers.
2
Secure EHR Expertise
Establishing HIPAA-compliant, encrypted access to your native platform (SimplePractice, TherapyNotes, Kipu, etc.) with zero disruption to clinical workflows.
3
Workflow Calibration
Building custom dunning rules and appeal templates into your billing layer to accelerate payer response times.
4
High-Velocity Execution
Daily follow-ups and aggressive AR cleanses that produce measurable reductions in DSO within the first month.
Proven Results
AR Recovery Case Studies
$142k
Recovered in 45 Days
A 10-provider mental health group had $185,000 sitting in the 90+ day bucket. Within 45 days, Revix MD recovered $142,000 (76%) by resolving a systemic credentialing error ignored by the previous biller.
29 Days
DSO Down from 58 Days
A regional facility reduced its Days Sales Outstanding (DSO) from 58 days to 29 days within three months, resulting in an immediate $60,000 increase in liquid monthly cash flow.
Take Action Now
Don't Let Your Hard-Earned Revenue
Expire in an Aging Bucket.
Contact Revix MD for a free AR Recovery Audit and see exactly how much revenue we can recover for your practice.
Frequently Asked Questions
How quickly can we expect results from your AR recovery service?
Most practices see an increase in liquid cash flow within the first 30 days as we clear the initial backlog of cleanable aged claims and resolve systemic technical denials.
Do you handle denials and appeals across all payer types?
Yes. We manage AR recovery for Medicare, Medicaid (including multi-state MMIS portal navigation), and all major commercial carriers, including BlueCross, UHC, and Aetna.
What is the pricing for AR Recovery services?
We typically operate on a percentage-of-collections model. This performance-based pricing means we are only paid when we successfully recover your money.
Can you help with old debt from a previous biller?
Yes. We specialize in legacy AR recovery projects. We can perform a one-time cleanse of your old receivables or manage them as part of an ongoing partnership.
Do you take over my current billing software?
No. We log directly into your existing EHR or PM system. You maintain total control of your data while we provide the specialized labor to manage the AR.
How do you handle small balance claims?
Revix MD uses automated batch-follow-up technology to ensure even claims under $50 are pursued, as these often add up to thousands in lost annual revenue.
What happens if we already have an in-house biller?
We can act as a supplemental AR Rescue team to handle the aged backlog or complex appeals, allowing your in-house staff to focus on daily billing and front-desk operations.
Do you provide AR recovery services for hospitals?
Yes. We provide AR recovery services for hospitals, ambulatory surgery centers, and large health systems. Our team handles high-volume aged inventory across all payer classes including Medicare, Medicaid, and commercial carriers.
What is an AR recovery audit?
An AR recovery audit is a detailed review of your aging report to identify which unpaid claims are still recoverable, which denials can be appealed, and where systemic billing errors are causing repeat rejections. Revix MD offers a free AR recovery audit as the first step of every engagement.